Banner Permit Application

The intent of this program is to allow not-for-profit groups to publicize events in Evanston. To promote the various business areas of the City, and to celebrate and commemorate Evanston institutions through the use of banners displayed on City street light poles.

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TERM: Up to 60 days.

FEE: $25.00 if the City does not perform installation.

RENEWABLE: The applications will be reviewed and approved on a “first-come, first-served” basis. If, at the end of the permit period, no other banner applications have been received for the poles already in use, the applicant may reapply for an additional 60-day period. The total renewal fee is $25.00, regardless of the number of poles, which are in use.

TRANSFERABLE: No.

CONTACT:

  • Print and complete the permit and mail in with your payment.
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  • Print, complete and mail the permit, or fax to 847-448-8118. Contact Traffic Engineering with your credit card number for payment.
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  • Print and complete the permit and bring into Traffic Engineering along with your payment.

DOCUMENTS: Banner Permit Application (.pdf)

IMPORTANT: Application must be made using the Banner Permit Application. On this form, the applicant must specify the event or institution being recognized on the banner, the dates during which the banners are requested to be displayed, and the specific locations of the poles the applicant wishes to use. (Note: Not all poles can accept banners due to possible conflicts with traffic control signs or signals. When this occurs, staff will work with the applicant to select alternate locations.) The banner’s message, the length of time being requested for displaying the banners and the proposed locations should be related to and appropriate for the events or institutions for which the banners are being installed. A scale drawing or sketch of the banner (both sides, if the sides are different) must be provided with the application.

DESIGN – Two (2) banner sizes are acceptable: two (2) feet by five (5) feet and two and one-half (2 ½) feet by eight (8) feet. Either size may be used on the City’s taller street light poles, but only the smaller size may be used on the shorter, ornamental Tallmadge poles. Regardless of size, the banner must have: (1) wind flaps cut into the fabric to reduce the strain on the pole, (2) sleeves at the top and bottom to accept the horizontal rod of the bracket, and (3) metal grommets near each corner to allow the banner to secure to the pole.

Banners must be of sufficient strength and durability to withstand the elements during the period they are in place. If the City must return to the site of the banner installation to remove a torn, faded, or otherwise damaged banner; the applicant will be charged a fee for each trip to the site.

INSTALLATION – All installation and removal is to be performed by the City or an approved contractor. The fee schedule is shown on the application.

INSURANCE – A certificate of insurance in the amount of $1,000,000 naming the City of Evanston as an additional insured must be provided before banners can be installed. A holdharmless agreement is part of the application.

The public use prevails over any private use of public space. Therefore, the City reserved the right to remove banners when necessary. A pro-rated refund will be issued should this occur.