City Clerk

City Clerk Rodney Greene

The City Clerk's office will close at 3:00pm on New Year's Eve - 12/31/13

The City Clerk attends all City Council meetings and produces the official minutes of all City sponsored meetings. All ordinances and resolutions are processed through this office and kept as permanent records in the municipal library. The municipal code is updated throughout the year by ordinances that amend the code. The Clerk is the custodian of books, records, and papers of both the City of Evanston and Evanston Township. The City Clerk is the only full-time elected official.

The City Clerk provides many important services to Evanston residents. Premier among the office's programs is its election services, with its primary goal to provide the greatest convenience to voting. The Clerk's Office is responsible for all matters involving elections, and the Clerk is the local election official. Evanston residents can register to vote in the Clerk's Office. The Clerk's election duties include, but are not limited to, voter registration and re-registration, receiving nominating petitions, and suppliing absentee ballot request applications.

The Clerk is the custodian of the City and Township Seal and affixes its impression on documents when required. By state statute, the Clerk is the keeper of the City's records which includes minutes and ordinances, distributing, publishing and providing security for legal documents such as ordinances, resolutions, proclamations, agreements and minutes of both the City Council and the Township Board of Trustees' meetings.

The Clerk is also involved in the verification and distribution of temporary handicapped parking placards and issuing real estate transfer tax stamps. All petitions and communications addressed to the City Council are received by the Clerk and communicated by the Clerk at Council meetings. The Clerk also issues notices of regular and special meetings of the City Council and the Evanston Township.

Those interested in obtaining information from the City Clerk's office may request it by filing a Freedom of Information Act request either by phone, email, fax or in person. Citizens can also obtain FOID (Firearm Owner Identification) Card applications from the Clerk's office as well. All of the services that have been mentioned are available Monday thru Friday from 8:30 A.M. until 5:00 P.M. 

NOTICES:

The City Clerk's office no longer sells fishing or hunting licenses. Here are other locations where the licenses may be purchased.

The City Clerk's office no longer processes U.S. Passport applications. You may apply for a passport at the Evanston Post Office.