City Clerk

City Clerk Rodney Greene

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The City Clerk attends all City Council meetings and produces the official minutes of all City sponsored meetings. All ordinances and resolutions are processed through this office and kept as permanent records in the municipal library. The municipal code is updated throughout the year by ordinances that amend the code. The Clerk is the custodian of books, records, and papers of the City of Evanston. The City Clerk is the only full-time elected official.

The City Clerk provides many important services to Evanston residents. Premier among the office's programs is its election services, with its primary goal to provide the greatest convenience to voting. The Clerk's Office is responsible for all matters involving elections, and the Clerk is the local election official. Evanston residents can register to vote in the Clerk's Office. The Clerk's election duties include, but are not limited to, voter registration and re-registration, receiving nominating petitions, and supplying absentee ballot request applications.

The Clerk is the custodian of the City Seal and affixes its impression on documents when required. By state statute, the Clerk is the keeper of the City's records which includes minutes and ordinances, distributing, publishing and providing security for legal documents such as ordinances, resolutions, proclamations, agreements and minutes of  the City Council meetings.

The Clerk is also involved in the verification and distribution of temporary handicapped parking placards and issuing real estate transfer tax stamps. All petitions and communications addressed to the City Council are received by the Clerk and communicated by the Clerk at Council meetings. The Clerk also issues notices of regular and special meetings of the City Council.

Those interested in obtaining information from the City Clerk's office may request it by filing a Freedom of Information Act request either by phone, email, fax or in person. Citizens can also obtain FOID (Firearm Owner Identification) Card applications from the Clerk's office as well. All of the services that have been mentioned are available Monday thru Friday from 8:30 A.M. until 5:00 P.M. The Clerk's Office is closed on weekends and established recognized Holidays.

NOTICES:

The City Clerk's office no longer sells fishing or hunting licenses. Here are other locations where the licenses may be purchased.

The Clerk’s Office no longer supplies Candidate's packages to those who may be running for election in 2017.  Each Candidate is responsible for obtaining all necessary documents for their particular office of interest. Candidates can begin circulating petitions after September 20, 2016, and the filing period begins December 12 - 19, 2016.

To obtain information concerning the 2017 Consolidated Elections Candidate's Guide please click here.

For the Calendar of dates and deadlines for April 4, 2017 Elections click here. (Only pay attention to the Consolidated Election Calendar which is the second one on the page).

The minimum, middle, and maximum signatures for the Candidates are as follows: 

Mayor: 293,343,468          Ward 5: 22,35,72

Clerk: 250,300,401            Ward 6: 84,134,134

Ward 1: 54,87,104             Ward 7: 32,50,82 

Ward 2: 22,36,72               Ward 8: 19,30,69

Ward 3: 25,41,75               Ward 9: 23,36,73

Ward 4: 24,39,74               Ward 9: 23,36,73   

All signatures over the maximum allowed will not be counted. 

 

The City Clerk's office is now providing passport service to all seeking to acquire a new passport, or renew an old passport. The hours of service are as follows: Monday - Friday 8:30 am - 4:45 pm. No appointments necessary. Items to bring with you: Your old passport (if you have one), a birth certificate, a recent picture of applicant, a completed passport form (we also have them in the office), a picture ID (Driver's License, Government ID, State ID). The fees are: $110.00 for adults (passport book), $80.00 for children under 16, $25.00 fee for the Facility. All checks for passport book and or card must be made out to the State Department, except for the $25.00 (it's made out to the City of Evanston).

Historical List of Evanston City Clerks