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City Clerk's Office
Office of the City Clerk
Stephanie Mendoza (she/ella)
The Office of the City Clerk is the central hub for Evanston's administrative functions, playing a vital role across many areas. The City Clerk maintains the City Code and publishes Ordinances and Resolutions, which are retained as permanent records in the municipal library. Annual updates to the Municipal Code are executed through amendatory ordinances. The City Clerk is also the custodian of the City seal and affixes it to necessary documents.
In accordance with state statutes and the municipal code, the City Clerk safeguards and oversees a range of critical documents, including minutes and legal documents. The City Clerk serves as the deputy registrar and local election official, overseeing various election-related activities, including voter registration, election information, and petitions. The Office of the City Clerk provides access to information through Freedom of Information Act (FOIA) requests and Vital records. The office also handles Temporary Accessible Parking Placards, manages City Council referrals, digitizes and maintains records, and issues meeting notices, schedules, and voting orders.
The City Clerk facilitates compliance with the Open Meetings Act (OMA) and financial disclosure requirements, and serves as the manager for all Boards, Commissions, and Committees (BCC) regarding applications, appointments, terms, resignations, and retirements. Collaborating with the Mayor, Council Members, and staff, the Clerk's Office provides support for specific projects and represents the City at pertinent meetings upon request.
Read the Rules and Organization of the City Council of the City of Evanston
Documents sorted by SEQ in Ascending Order within category
Office of the City Clerk
Services
Notary Services
Notary services are available Monday to Friday, between 9:00 am and 3:00 pm. Appointments are available upon request.-
Some documents require different Notary licensing and bonding than others, so please specify what notary services you need to ensure we can notarize the type of document you have.
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To get something notarized, you must sign it in the presence of a notary public.
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We can not act as a witness; You must provide your own witness(es).
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ID Requirements: State Driver's license, State ID, Passport, Foreign Passport, or Matricula Consular card.
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The cost for Notarizing a document is $5.00 per stamped page (Note: this does not apply to documents created by the City of Evanston.)
Temporary Accessible Parking Placards
The City Clerk's office issues Temporary Accessible Parking Placards for periods of up to 90 days.
If you have a qualifying temporary disability you may be eligible for a disabled parking placard.
New regulations will no longer allow a person with a accessible parking placard to automatically qualify for meter-exempt parking in cities and municipalities.
Temporary Accessible Parking Placards are limited to one per person. Placards are only valid until the expiration date indicated on the placard. Failure to properly display a parking placard when utilizing a designated disabled parking space may result in a fine.
NOTE:
- Forms are available for Accessible Parking Placards for six months and longer through the Illinois Secretary of State's office and at the Illinois Drivers' service facilities. Search for a nearby Drivers' service facility.
- A physician must fill out the application and list a diagnosis related to one of the conditions listed on the application. "Cannot walk 200 feet without stopping to rest" is no longer a qualifying disability unless it is related to one of the conditions listed. Illinois Department of Motor Vehicles persons with disabilities publications & form. These forms must be mailed to The State of Illinois Secretary of State office at 501 S. 2nd Street Springfield, IL 62756.
If you require further ADA/Disability services please click on this ADA/Disability Services weblink.
City Seal
The Seal heretofore provided and used by and for the City, the impression of which is in a circular form, with the words "City of Evanston, Cook Co. Illinois," on the outer circle and in the interior of the circle an open book crossed with pens, a facsimile of which is shown as follows, shall be, and is hereby established and declared to be the Seal of the City. (1-16-1.)
NOTE: The City Seal shall be and remain in the custody of the City Clerk, who may charge a fee not to exceed three dollars ($3.00) for its use on any attestation, acknowledgement or other certificate. (1-16-2.)
