City Clerk

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The City Clerk attends all City Council meetings and produces the official minutes of all City sponsored meetings. All ordinances and resolutions are processed through this office and kept as permanent records in the municipal library. The municipal code is updated throughout the year by ordinances that amend the code. The Clerk is the custodian of books, records, and papers of the City of Evanston. The City Clerk is the only full-time elected official.

The City Clerk provides many important services to Evanston residents. Premier among the office's programs is its election services, with its primary goal to provide the greatest convenience to voting. The Clerk's Office is responsible for all matters involving elections, and the Clerk is the local election official. Evanston residents can register to vote in the Clerk's Office. The Clerk's election duties include, but are not limited to, voter registration and re-registration, receiving nominating petitions, and supplying absentee ballot request applications.

The Clerk is the custodian of the City Seal and affixes its impression on documents when required. By state statute, the Clerk is the keeper of the City's records which includes minutes and ordinances, distributing, publishing and providing security for legal documents such as ordinances, resolutions, proclamations, agreements and minutes of  the City Council meetings.

The Clerk is also involved in the verification and distribution of temporary handicapped parking placards and issuing real estate transfer tax stamps. All petitions and communications addressed to the City Council are received by the Clerk and communicated by the Clerk at Council meetings. The Clerk also issues notices of regular and special meetings of the City Council.

Those interested in obtaining information from the City Clerk's office may request it by filing a Freedom of Information Act request either by phone, email, fax or in person. 

CONTACT

2100 Ridge Ave., Evanston, IL 60201, #1200
City Clerk: Rodney Greene

Hours:
Mondays, 8:30 a.m. to 4:30 p.m.
(closed for lunch Noon to 1 p.m.)

Tuesdays-Thursdays, 8:30 a.m. to 6 p.m.
(closed for lunch Noon to 1 p.m.)

Fridays, 8:30 a.m. to 2 p.m.

The Clerk's office will be open on the following Saturdays from 9 a.m. to 2:30 p.m.
February 11
March 18
April 15
May 13
June 17
July 8
August 12
September 9
October 14
November 11
December 9

NOTICES:

The City Clerk's office no longer sells fishing or hunting licenses. Here are other locations where the licenses may be purchased.

The Clerk’s Office no longer supplies Candidate's packages to those who may be running for election in 2017.

To obtain information concerning the 2017 Consolidated Elections Candidate's Guide please click here.

For the Calendar of dates and deadlines for April 4, 2017 Elections click here. (Only pay attention to the Consolidated Election Calendar which is the second one on the page).

The minimum, middle, and maximum signatures for the Candidates are as follows: 

Mayor: 293,343,468
Clerk: 250,300,401
Ward 1: 54,87,104
Ward 2: 22,36,72
Ward 3: 25,41,75
Ward 4: 24,39,74
Ward 5: 22,35,72
Ward 6: 84,134,134
Ward 7: 32,50,82
Ward 8: 19,30,69
Ward 9: 23,36,73                

All signatures over the maximum allowed will not be counted. 

Results of the filings from November 28, 2016 - December  19, 2016: 

Mayor: Brian Miller, Mark Tendam, Gary Gaspard, Steve Hagerty, Jeff Smith

Clerk: Rodney Greene, Devon Reid

Ward 1: Lee A. Cabot, Judy Fiske

Ward 2: Peter Braithwaite

Ward 3: Alex Morgan, Melissa Wynne, Alex Block

Ward 4: Donald Wilson

Ward 5: Robin Rue, Carolyn Murray, Daniel Featherson, Carlis Sutton, Misty Witenberg

Ward 6: Thomas M. Sufferdin, Virginia Mann

Ward 7: Eleanor Revelle

Ward 8: Ann Rainey, Robert "Rob" Bady

Ward 9: Cicely L. Fleming, C. Shawn Jones

A Primary Election will be held for races with five or more candidates.

Primary Election: Feb. 28, 2017

Date Event
1/19/2017 Statutory beginning of the early voting period
1/31/2017 Last day to register to vote by paper application
2/1/2017 First day of grace period registration and voting
2/12/2017   Last day to register to vote by online application
2/13/2017 First day of early voting
2/23/2017 Last day to request a mail ballot, including military and overseas voters
2/27/2017 Last day of early voting
2/27/2017 Last day of grace period registration and voting
2/28/2017 Last day mail ballots can be postmarked
2/28/2017 Election Day


Consolidated Election: April 4, 2017

Date Event
1/4/2017 First day to apply for a mail ballot
2/23/2017 Statutory beginning of the early voting period
3/7/2017 Last day to register to vote by paper application
3/8/2017 First day of grace period registration and voting
3/19/2017 Last day to register to vote by online application
3/20/2017 First day of early voting
3/30/2017 Last day to request a mail ballot, including military and overseas voters
4/3/2017 Last day of early voting
4/3/2017 Last day of grace period registration and voting
4/4/2017 Last day mail ballots can be postmarked
4/4/2017 Election Day 

See the Cook County Clerk's website for more information.


Early Voting Location & Times for the Primary Election

Early Voting will take place at the Morton Civic Center, Room G-300 (Ground Floor), 2100 Ridge Ave., Evanston, IL 60201.

Monday-Saturday
February 13-18
9 a.m. to 5 p.m.

February 20-25
9 a.m. to 5 p.m.

February 27
9 a.m. to 5 p.m.

There will be no Sunday voting at the Lorraine H. Morton Civic Center during Early Voting. On Tuesday, February 28 (6 a.m. to 7 p.m.), please go to your registered polling location to vote (not the Civic Center).

 

Early Voting Times & Location for the Consolidated Election

This information will be posted early March, after the conclusion of the Primary Election).

Historical List of Evanston City Clerks