The following procedures are implemented by the City of Evanston pursuant to the amendments to the Illinois Freedom of Information Act (FOIA), effective January 1, 2010.
All requests for public records shall be submitted to the Evanston City Clerk. You can use the online system (Next Request - https://evanston.nextrequest.com/ ) to submit a FOIA or requests may be mailed to the City Clerk, 2100 Ridge Avenue, Evanston, IL 60201, submitted in person (room 1200) during regular business hours, by emailing FOIA@cityofevanston.org, or fax to the City Clerk at (847) 448-8189.
Pursuant to the Act, Devon M. Reid is the designated FOIA Officer for the City of Evanston. Additional FOIA Officers for the City of Evanston are the City's Law Department (Alexandra Ruggie and Hugh DuBose), the City Collector's Office (Leticia Blackman), and the City's Police Records Bureau (Sarah Jones).
All requests for non-exempt information must be responded to within five(5) working days after the receipt of the written request, unless additional time is required, as allowed by the Act. The requester must be notified by mail, email or phone in five (5) days if an extension is required. Requests for a commercial purpose will be responded to within twenty-one (21) working days. You must disclose whether your request is for a commercial purpose. It is a violation of the Freedom of Information Act for a person to knowingly obtain a public record for a commercial purpose without disclosing that it is for a commercial purpose, if requested to do so by the public body. 5 ILCS 140.3.1(c)).
Appeals for denials will no longer be handled by the City Manager's Office as of January 01, 2010. All appeals must be submitted to the PAC Officer within 60 calendar days after the denial of the FOIA request. Address your request to Sarah Pratt, Public Access Counselor, Office of the Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706.
PLEASE NOTE: The City of Evanston does not retain records regarding either the Police or Firefighter’s Pension Board materials. All FOIA (Freedom of Information Act) requests regarding Police or Firefighter’s Pension Board materials should be submitted directly to the Public Information Officer of the Fund:
Trustee & President Evanston Police Pension Fund
1454 Elmwood Avenue
Evanston, IL 60201
Trustee & President Evanston Firefighter’s Pension Fund
702 Madison St
Evanston, IL 60202
Fees (only applies to hard copies)
- The first fifty (50) pages are free.
- Any page(s) after the first fifty (50) will be $.15 per page.
- Certification fee for FOIA records is $1.00.
- DUI report (driving under the influence) is cost to produce the document only.
- Ambulance report is cost to produce the document only.
- Fire/Incident report is cost to produce the document only.
- Audiotapes and videotapes are cost to produce the document only.
- CD is cost to produce the document only.
- Photographs cost to produce the document only.
- Transcript from the Hearings Division is cost to produce the document only.
- The charge to a requestor for copies of any abnormal size document is the actual cost to produce that document.
- Notary Service: free for the first document, then $1.00 each additional document.