Once the property profiles and energy and water usage data are complete and the data has been verified (when required), the final step is to report the data to the City. Building owners do not have to share the entire property profile, just the required metrics for the reporting time frame. The following resources will be helpful for reference:
- How to Respond to Data Requests in Portfolio Manager (video)
- How to respond to Data Requests in Portfolio Manager (document)
4.1. Generate and review the building’s report
- Double check.
- All property information and energy and water data for all 12 months is in property profile
- You have included the property’s Evanston Benchmarking ID in the “Standard IDs” section of your profile
- The data has been verified (when required for reporting year)
- You have included the Certified Professional’s information in the property profile notes
- Access the request.
- Follow page 1 of How to respond to Data Requests in Portfolio Manager
- See the Reporting link above.
- Choose the reporting link for the correct reporting year.
- Prepare a response.
- Follow page 2 of How to respond to Data Requests in Portfolio Manager
- Preview the response and review the accuracy of your data.
- Follow Step 3 on page 3 of How to respond to Data Requests in Portfolio Manager
- If there is an alert, refer to the Benchmarking Guide for more information.
4.2. Submit Your Report to the City through Portfolio Manager
Once the building owner has generated and reviewed the property’s data, they are ready to submit the report to the City through Portfolio Manager.
- Follow Step 4 on page 3 of How to respond to Data Requests in Portfolio Manager
- If you learn that any of your reported benchmarking information is inaccurate, the building’s Portfolio Manager profile must be amended and re-reported within 30 days of learning of the inaccuracy.
4.3. Retain Your Records
As stipulated by the Administrative Rules, to prove compliance with the Evanston Benchmarking Ordinance, building owners must keep the following documentation for three years in case they need to prove compliance at any time:
- Completed Data Verification Checklist, signed by a Certified Professional for the year in which data verification is required, and/or an official record of ENERGY STAR Certification from the US Environmental Protection Agency;
- Confirmation email from the US Environmental Protection Agency containing proof-of-submission;
- Back-up information on energy and water use inputs, including, but not limited to energy and water bills, calculations and correspondence demonstrating good-faith efforts to obtain actual energy and water data, property use details, and other data request by ENERGY STAR Portfolio Manager; and
- A copy of energy and water data entered in ENERGY STAR Portfolio Manager.
Return to the Benchmarking Homepage.